Travel Procedures
Requests for travel advances must be submitted no later than four working days in advance to assure processing by the MIT Travel Office.
Travel Expense Vouchers signed by the appropriate supervisor or representative and accompanied by original airline ticket stubs, hotel receipts and any other receipts from travel, must be submitted to the LNS HQ within two weeks after completion of each trip. Travel advances will not be issued by MIT to any individual with outstanding advances in excess of 30 days.
The Institute strongly discourages travel by groups of more than two or three on the same airplane or on extended automobile trips on which accidental injury to the group would seriously impair the operation of an Institute activity. This restriction should be enforced by the supervisors according to the circumstances of the travel and the level of responsibility of the travelers. For those in key positions, it is expected that this restriction will be rigidly self-imposed.1