Administrative Assistant I

LABORATORY FOR NUCLEAR SCIENCE
MASSACHUSETTS INSTITUTE OF TECHNOLOGY

Laboratory for Nuclear Science (part-time, 17.5 hrs/wk.)

To assist with the administrative tasks of the physics research groups at MIT. Will assist the senior administrative assistant in preparing and processing travel vouchers and advances, approving and processing invoices, preparing and processing reimbursement forms, and maintaining a filing system for all financial transactions. Will also purchase office supplies and maintain and purchase office equipment; type correspondence, talks, reports, and academic quizzes and exams; pick up and sort mail and ship items; make copies; help with course work; pick up and deliver material; maintain conference room schedule, set up video conferences, and teach others how to use the system; and perform simple web editing tasks as requested. Will work with a large number of diverse people, many of whom are working at CERN, a laboratory located in Geneva Switzerland.

REQUIREMENTS: at least three years of direct/related experience, excellent organizational and multitasking skills, attention to detail, good writing and oral communication skills, initiative, sensitivity to confidential material, and ability to manage timelines and meet strict deadlines with a high degree of accuracy. Experience with Macintosh operating system and Microsoft Office required. MIT or other academic institution experience preferred, as is a bachelor's degree or equivalent combination of education and experience.

The schedule for the position is Monday through Friday, 8:30 A.M. to noon.

MIT is an Affirmative Action/Equal Opportunity Employer and encourages applications from women and minorities.

MIT is a non-smoking environment.